June 19, 2024

Enterprise JM

Do the Business

Six Factors to Consider While Choosing a Business Email Hosting

Email correspondence is an essential tool for businesses of all sizes. Unlike in the past, emails are now used for the majority of internal and external interactions since they are faster than phone calls. You need an email hosting provider in order to go live and utilise the email solution, regardless of whether you like to use Outlook, Zimbra, or Gmail as your main mail programme. Even though there are many email hosting options available, not all of them will meet your company’s needs. Having said that, the blog post goes over 6 things to think about while selecting business email hosting providers.

1. Security

Confidential information that should only be viewed by the specified recipient is frequently included in business correspondence. Email security flaws may lead to financial loss, illegal access, and data breaches. That being stated, while choosing a provider, your top priority should be the security of your email hosting service. Steer clear of free email hosting services since they do not supply the essential security measures that cost-effective email hosting companies do. For optimal security, use email hosting that complies with FISMA and HIPAA laws.

2. Management and Function

Email is the foundation of corporate communications since it allows important information to be sent to numerous recipients worldwide with just one click. The best email hosting companies offer 24/7 voice, email, and chat assistance, giving businesses complete control over their email environment. For example, top-notch email hosting companies offer thorough help for installation, troubleshooting, and maintenance. Furthermore, reputable email hosting companies provide a user-friendly, interactive online interface that allows customers to quickly file trouble tickets, which are subsequently handled by a professional technical support team.

3. Adaptability and Harmony

For on-the-go operations, an email solution must feature enterprise level synchronisation with many devices since business owners cannot afford for staff productivity to suffer. All of your employees, no matter how big or little, should be able to access calendars, contacts, and shared files with just a few clicks, no matter where they are physically located. In addition, it is imperative that your email hosting company provides packaged features so that you may increase your business demands without having to change email providers.

4. Ideal Archiving and Storage Features

Many business users become frustrated every day when they check in or during work hours by seeing that “mailbox full” notice. Business productivity is killed by cluttered mailboxes since a business user must remove old messages to create room for new ones in the inbox. It’s best to keep the misery to yourself if a corporate user unintentionally deletes an important email. Reputable email hosting companies guarantee that you won’t have to struggle with a congested inbox or email recovery any more by providing good email storage and archiving features. These features enable businesses to concentrate just on the important regions and do away with maintaining large.pst files.

5. Service Availability

Many businesses “follow the sun,” which implies that email services must always be accessible and unaffected by latency or other significant issues. Even an hour-long email outage may cost $1,000 or more, depending on the size of the business and the level of commercial activity. As a result, business owners must select email hosting companies that provide a financially supported uptime guarantee of 99.9 percent. Regardless of the time of day, reputable email hosting providers guarantee that email services are available and that any problems are resolved as quickly as feasible.

6. Disaster Recovery and Data Backup

Email hosting services are essential for protecting the priceless communication data of your company. As such, evaluating a provider’s disaster recovery and data backup procedures is essential. Choose a corporate email hosting company that provides reliable, automatic backup options to guard against data loss from unanticipated circumstances like cyberattacks or hardware malfunctions. Furthermore, if you have a solid disaster recovery strategy in place, you can be confident that email correspondence will continue to function even in emergency situations. This will guarantee continuous business operations and improve the robustness of your email infrastructure.


Both your company and the calibre of your email hosting services are expanding. With millions of emails being sent daily, there is a good chance that, in the absence of dependable email hosting, you will become a target for hackers and online attackers. Should you believe that free email hosting can enable you to reduce overhead costs, you should think again. Free email hosting is deficient in capabilities that are essential for facilitating and safeguarding company correspondence.